Port Melbourne

Terms & Conditions Form

TERMS & CONDITIONS of ESTELLE & CO P/L ACN - 130865968 AS TRUSTEE FOR ESTELLE TRUST ABN - 88791889123 T/A AUSCART RACING
THIS INFORMATION IS UP TO DATE AT THE TIME OF SIGNING . IT IS SUBJECT TO CHANGE WITHOUT NOTCE.

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Booking ID(Required)

Booking Date(Required)

DD slash MM slash YYYY

Booking Time(Required)

Hours

Minutes

AM/PM

Confirm Booking(Required)

Please confirm you wish to book with Auscarts Racing, located in Port Melbourne.

Yes — I confirm my booking

No — I wish to cancel

We're sorry to see you go.

Please complete and submit the form to notify us that you no longer wish to proceed with you're booking.

Arrival Time Requirements

- All drivers must be at Auscarts Racing at least 30 minutes prior to their race start time for registration, breathalysing, group assessment, and their briefing before the race.

- Failure to arrive on time may result in a reduction of karting time or a missed race session.

- If drivers are later than 10 minutes to the arrival time, Auscarts Racing reserves the right to cancel your booking and your deposit will not be refunded or transferred to another date.

Deposit Policy

- A 50% deposit will be required within five (5) business days of placing your reservation.

- If your booking is within the next 10 days, your deposit is due immediately.

- If your deposit has not been paid by the due date, Auscarts Racing reserves the right to cancel your booking and accept other bookings.

Medical Conditions and Prior Injuries

- If you are currently or known to experience medical conditions such as epilepsy, heart conditions, pregnancy, head, back, or neck injuries, we recommend you DO NOT race. You are required to have medical consent from your doctor to partake in this activity.

- Historically, these medical conditions and injuries can be aggravated further, and increases risk of increased injury.

- Please bring any concerns in regard to any medical conditions or prior injuries to Auscarts Racing staff that they should be aware of.

- We may decline your karting sessions for OH&S reasons.

Final Payment Policy

- Payment of any remaining balance is due on the race day before commencement of racing.

- It is expected that the race organiser presents themselves to the reception area to organise payment. We do not split bills.

- We accept cash, Visa, Mastercard, and Amex. Amex payments may incur a surcharge.

- Refunds will not be given to patrons who blow over 0.000 BAC.

- Auscarts Racing does not invoice clients unless approved prior to booking through its office — [email protected].

Refund Policy

Refunds will not be given for the following reasons:

- Participants identified by staff as a potential hazard to themselves or others on track.

- Participants engaging in or instigating any misconduct, harassment, or abusive behaviour towards staff or other guests on the premises.

- Alteration of preference or dissatisfaction with the experience.

- Late arrival or non-attendance for the booking session.

- Failure to participate without sufficient notice.

- Change of mind after completing an initial session of casual racing, or round of an event format.

- Any groups with a minor that do not have a valid guardian present.

We aim to ensure an enjoyable experience at Auscarts Racing. However, occasionally, technology malfunctions or delays in our teams schedule may occur — such as lap timing or system failure. Unfortunately, we do not offer compensation or refunds for any inconvenience of costs incurred due to these delays.

Online Booking Policy

- Bookings online through our site — www.auscarts.com.au and bookings.clubspeed.com/AIRM — and social platforms will be subject to be paid in full upon checkout, and may endorse a credit card or platform fee.

- All details and amounts will be specified on checkout before on checkout before final transaction.

- All bookings purchased online are non-refundable.

- All bookings may be rescheduled once, and must be done at least five (5) days prior to race date.

Final Driver Notice Policy

- Final numbers will need to be confirmed seven (7) business days prior to event date.

- If the numbers confirmed for your casual session do not show up on the day, you will still need to pay for the number of participants reserved.

- If you have fewer drivers than the minimum required for your race format, you will need to pay for the minimum driver balance.

- If you have requested to pay an invoice in full prior to racing, a refund will not be given if fewer drivers attend.

Cancellation Policy

- All cancellations must be notified in writing at least 28 business days before the race date.

- Failure to do so will result in no refund being provided.

- If you pay your deposit, and do not show up on race day, Auscarts Racing reserves the right to charge you the full remainder of the balance.

Alcohol Policy

- ESTELLE & CO P/L ACN - 130865968 AS TRUSTEE FOR ESTELLE TRUST ABN - 88791889123 T/A AUSCART RACING policy on liquor is ZERO B.A.C.

- Any participants who do not obey these regulations will not be allowed to race.

- Your blood alcohol level must read zero.

- All drivers will be required to be breath tested to determine their eligibility to drive and given a wristband.

- Alcohol will not be served before racing.

- If drivers are intoxicated on the race day, no refund will be given, and their minimum driver numbers will be charged.

- Once participants have completed driving, patrons will be allowed to have alcohol, and a staff member will remove the patron's wristband.

Christmas and Seasonal Periods Driver Requirements

- The minimum number of drivers for all one (1) group formats from the 18^th of November to the 31^st of January is 10 drivers.

- The minimum number of drivers for casual racing from the 18^th of November to the 31^st of January is 10 drivers.

Unforeseen Weather Conditions

- In the event of unforeseen weather conditions or business disturbances, refunds will not be provided.

- Bookings shall be transferred to another date.

Clothing Requirements

- Comfortable clothing, and flat closed-toe shoes are required to be worn.

- Loose clothing, scarves, thongs, sandals, and high heels will not be allowed.

- Skirts and dresses are not recommended.

- No tight jewellery is to be worn around the neck.

- Helmets and hairnets are provided by ESTELLE & CO P/L ACN - 130865968.

- If you do not want to wear a provided hairnet, you must either purchase or bring a balaclava.

Helmet Requirements

If you do not wish to use a provided helmet, you must bring your own helmet, and meet the following requirements:

- Full-face. Helmets that are modular MUST have the chin guard down at all times. Open face and half-shell helmets are NOT allowed.

- Meet AS 1698–1988, OR

- Meet AS/NZS 1698:2006, or newer versions, OR

- Meet ECE 22.05, or newer versions.

- If a face shield or visor is fitted, it must meet the same requirements above.

- The helmet must be marked to show compliance with the above standards, and shown to a staff member for approval.

Catering and Food Policy

- Increases in catering numbers will be accepted up to 14 business days prior to the event.

- Decreases in catering numbers, and cancellations will be accepted up to 14 business days prior to the event.

- Failure to do so will result in the full charge being applied.

- On the day of your event, the ordered catering must be paid in full, even if fewer participants attend.

- Outside food is not allowed in the venue.

Weight Requirements

- Karts can safely hold drivers up to 145 kg. This will be subject to correct and safe fitting into karts.

- If you are concerned you will not be able to safely fit into a kart, please visit us at 50 Salmon Street, Port Melbourne for fitting and driver evaluation.

Height Requirements

- Patrons need to be a minimum of 143 cm tall to be able to drive safely and reach the pedals.

- This is subject to the patron being able to fit into the kart safely, and able to drive in accordance to Auscarts Racing Safety Rules and Regulations.

- Inner seats are available on-site for small-frame drivers.

Age Requirements

- Patrons need to be a minimum of 13 years of age.

- All minors will need to be accompanied by a parent or guardian at Auscarts Racing at all times.

- All minors will need a parent or guardian to read and sign the minor indemnity form.

- Minors under the age of 13 are not allowed to drive, as they are not covered under Auscarts Racing Public Liability.

- Please bring a Government-issued ID for any driver over 18. This may be required as proof of identity and age-verification.

A copy of our individual minor indemnity form is available here: Individual Form

For groups with multiple minors under a single guardian, a group minor indemnity form is available here: Group Form

Please share the relevant form with all guardians prior to racing, and either upload the form below, email a pdf copy to [email protected], or bring a printed copy on the day.

Teachers are NOT allowed to sign a minor indemnity form for students. Students who do not have a pre-signed form will not be allowed to race.

For school groups, please contact us at [email protected] to obtain a copy of our school-friendly minor-indemnity form.

Select the relevant option below:(Required)

Our group has no minors

I have downloaded the form and will send it through at a later date

I have completed the form and will upload it now

Signed Minor Indemnity Form(Required)

Drop files here or

Accepted file types: pdf, Max. file size: 64 MB.

Final Reminders

This information is up to date at time of printing. It is subject to change without notice.

Thank you for choosing Auscarts Racing Port Melbourne for your upcoming event. Our team looks forward to hosting you and creating new memories!

By completing the fields below, you confirm that you are a Company Event Organiser or Authorised Personnel, and that you have read, understood, and accept all terms and conditions, and the prices quoted, as outlined by ESTELLE & CO P/L ACN - 130865968 AS TRUSTEE FOR ESTELLE TRUST ABN - 88791889123 T/A AUSCART RACING.

Typing your full name below serves as your legally binding digital signature for this agreement.

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